Blog 31: How to be a Better Communicator

 Happy Monday everyone! 

Today I want to give a practical guide about how to be a better communicator. Communication is essential for every job, no matter what field. Being an effective communicator can give success and open up opportunities for job and life advancement. What exactly do I mean by "effective communicator?" I mean someone who can clearly and concisely speak on a subject, and adapt their message to their specific target audience. For example, an effective communicator will adapt their message of being a successful delegator from a job interview to a board meeting, because their audience changes. Being an effective communicator isn't as hard as it looks, and with the tips I give below, it'll become easier as you use these tips over time. 

1. Good Communicators know how to "read" their audience 

By "reading" an audience, I mean knowing what their audience is looking for. If you're in a board meeting, you can read your audience and know that they're looking to see your progress, the results, and the outcomes of your tasks. If you're in a job interview, you can read your audience and know they're looking for examples of previous experiences, as well as how you are as a candidate. Good communicators can read their audience and craft their messages to fit the wants and needs of their audience, allowing their message to come across clearly. 

2. Good Communicators know to put their phones down 

This should be a no-brainer, but due to our dependence on technology, particularly our phones, I have to talk about this one. Our phones have become a symbol to others that you're too busy to talk to them, or you're not listening. Either way shows disrespect towards your colleagues. Make sure to maintain eye contact and give your coworkers the respect they deserve. Putting down your phone will also minimize distractions and allow you to focus on the tasks at hand, coming away with a better idea of what your tasks are. 

3. Good Communicators avoid assumptions 

Assumptions can be beneficial, but not all the time. Don't just assume something about your coworkers because they act or say something particular. It's better to leave the assumptions be, and through effective communication, work to a result. The best way to get rid of assumptions is to ask questions. Asking lots of questions shows you're interested and that you're listening, which in turn makes your coworkers feel respected and heard. 

4. Good Communicators use body language to their advantage 

Body language is important, as it shows how something is being said. Make sure to pay attention to how your body appears to others. If you have your arms crossed, you tend to look more aggressive, and your body language negative. This can dissuade good communication, even without you realizing it. Make sure you're body language is more positive and open, with your arms open, and good eye contact. This will help you appear more positive and open to talking. 

5. Good Communications express gratitude 

Gratitude can often get overlooked in a busy work environment but is important in keeping up morale and motivation. Being an effective communicator means giving credit where it's due, and showing your appreciation to your coworkers and team members. This will help them to respect you more, and show you appreciation in return. 

6. Good Communicators are empathetic 

Empathy is a skill that is often overlooked in leadership and communication. Being able to relate to others and their problems allow you to be more considerate and helpful in working with your coworkers. It also helps you to know what is the best thing to say in a hard situation, as well as the best course of action. 

7. Good Communicators are sincere: 

The most effective communicators are sincere in their feelings. No one enjoys talking to someone pretending to be in a mood that they aren't. Be sincere with your feelings, and don't be afraid to tell someone you don't like something. It's better than wasting time and energy pretending. 

There are many more ways to be an effective communicator, but these tips will help you to increase your communication skills, and become a better leader and speaker. Reach out to me on social media or through my website with any questions or concerns. 

Until next time, 

Katie